without prior written permission from the General Sir John Monash Foundation.

Enquiries should be made to:
Mr Ken Crompton LL.B
Chief Executive Officer
The General Sir John Monash Foundation
Level 5, 30 Collins Street
Melbourne, Victoria
Australia 3000

Tel: (613) 9654 8811
Fax: (613) 9654 3411

Under no circumstances will the General Sir John Monash Foundation, its agents, instrumentalities, officers or employees be liable for the accuracy of the information published in relation to neither the General Sir John Monash Awards nor its use or any reliance placed upon it.

While every effort is made to ensure the accuracy of information of this information at the time of publication, additions, updates, alterations and changes in circumstances may occur between the time of publication and the time the user views the information. The General Sir John Monash Foundation advises users to verify the accuracy and completeness of the information before committing to any course of action.

Under no circumstances will the General Sir John Monash Foundation be liable for damages of any kind, including (but not limited to) compensatory damages, lost profits, lost data, or any form of special, incidental, indirect, consequential or punitive damages of any kind, whether based on breach of contract or warranty, tort (including negligence), product liability or otherwise, even if the General Sir John Monash Foundation is informed in advance of the possibility of such damages.

This website may provide links to other websites. These external information sources are outside the control of the General Sir John Monash Foundation. It is the responsibility of users to make their own decisions about the accuracy, currency, reliability, completeness and correctness of information found at these linked websites. The General Sir John Monash Foundation does not necessarily endorse any company or organization linked to this website.

Although all reasonable efforts are made, there is no warranty that the General Sir John Monash Foundation website will be free of infection by viruses or any other manifesting, contaminating or destructive properties.

For more information contact:

Mr Ken Crompton LL.B
Chief Executive Officer
The General Sir John Monash Foundation
Level 5, 30 Collins Street
Melbourne, Victoria
Australia 3000

Tel: (613) 9654 8811
Fax: (613) 9654 3411

The General Sir John Monash Foundation ( GSJMF ) respects and is committed to protecting individuals' privacy. GSJMF's approach is guided by the 10 National Privacy Principles and the 11 Information Privacy Principles set out in the Privacy Act 1988 (Cth) ( Privacy Act ), as well as the principles governing the collection, handling and use of health information set out in relevant State health privacy legislation. Where appropriate, GSJMF has adopted an approach, which is consistent with the exemptions to the Privacy Act and other relevant State health privacy legislation, including in respect of employee records.

This statement sets out how GSJMF collects, holds and uses personal information in the conduct of its business.

GSJMF or its agents collect personal information in order to provide and promote GSJMF's services, particularly those associated with the General Sir John Monash Awards. Generally, if appropriate, GSJMF will take reasonable steps to tell individuals when it collects personal information about them and will also tell them how GSJMF plans to use the information.

In general, GSJMF collects personal information such as name, address and telephone number. GSJMF also collects personal information such as educational details including academic history and achievements, details of personal skills including communication skills, initiative and leadership qualities, and financial details from individuals applying for a General Sir John Monash Award. GSJMF collects employment history and other employment related details from prospective employees, contractors and consultants.

GSJMF may also collect 'sensitive information'. Sensitive information includes information relating to racial or ethnic origin, political opinions, philosophical beliefs, membership of political, trade or professional associations, sexual orientation, and criminal records, as well as health information. GSJMF will generally obtain individuals' consent to collect and use sensitive information.

GSJMF may collect information about individuals from other sources eg. Referees, educational institutions or other scholarship programmes. GSJMF may also collate information about individuals, which is received from others, including public sources, with the information it has obtained directly from the individual. If GSJMF does get information from others, it will take reasonable steps to make sure the individual is aware it has collected or may collect information of that type or from that source unless the individual has already authorised that source to give GSJMF the information.

Use and disclosure of Personal Information

GSJMF uses personal information to provide and promote its services in relation to the General Sir John Monash Awards and other relevant programmes, and to fulfil administrative functions associated with those services, including:

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GSJMF also uses personal information to assess applications for employment or engagement with GSJMF and for other associated purposes.

Individuals are not required to provide GSJMF with any personal information when visiting GSJMF's Website. When an individual visits GSJMF's Website, or downloads information from it, GSJMF's Internet Service Provider Kryptonet Pty Ltd records the visit and records the following information: the person's internet address, domain name if applicable, the date and time of their visit to the Website, the pages they access and the documents they download, the previous Website the person has visited and the type of browser the person is using . It is automatic server logging and is not shared or distributed in any way, however, it is used to generate summary reports for server performance and site traffic. It is not linked to users personal information in any way. The information is used only for statistical and Website development purposes.

The one exception to the above is that when the Award application forms are available a user may request that they be emailed. Their email address is requested to perform this task, however, once the email is sent the information is not stored, other than standard server logging, as mentioned above.

The Website does not use cookies or session variables.

GSJMF may share personal information with consultants engaged by GSJMF to assess applications for the General Sir John Monash Awards and with educational institutions, which applicants for General Sir John Monash Awards attend or propose to attend. These may be located in Australia or overseas. GSJMF may also disclose personal information to service providers and to its strategic partners from time to time to help it provide and promote its services. This includes GSJMF's sponsors and other scholarship programmes, some of which may be located overseas. If GSJMF does this, it generally requires these parties to protect personal information appropriately.

GSJMF may also be required to disclose personal information where the law requires such disclosure.

Security of Personal Information

GSJMF has taken reasonable steps to ensure the security of personal information that it holds, regardless of the form in which that information is held. This includes taking reasonable steps to prevent the misuse or loss of this information, or unauthorised disclosure, access to, or modification of this information.

Right of Access by the Individual

Individuals have certain rights of access to personal information that the General Sir John Monash Foundation holds about them. GSJMF will assess any access request consistently with the access provisions (including exemptions) of the Privacy Act and other applicable privacy laws. Access may be denied in some circumstances, but where this is the case GSJMF will tell the person why.

Privacy Representative

GSJMF's Privacy Representative is the Chief Executive Officer. Any access requests, questions or complaints about GSJMF's privacy practices should be address to the Privacy Representative, as follows:

Mr Ken Crompton LL.B
The Chief Executive Officer
The General Sir John Monash Foundation
Level 5, 30 Collins Street
Melbourne , Victoria
Australia 3000

crompton@monashawards.org